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FERPA: Family Educational Rights and Privacy Act

NOTICE TO PARENTS AND STUDENTS OF THEIR RIGHTS CONCERNING EDUCATION RECORDS

To Parents and Students:

Education records are governed by federal law and regulation. The requirements are outlined in School Board Policy J-43. In summary, the policy provides that both elementary and secondary students’ educational records are confidential and parents can examine their child’s records at reasonable times if the child is under 18 years of age and not attending a post-secondary institution. Students may also examine their records at reasonable times.

Before education records are disclosed to third parties, the school requires a signed and dated written consent. Students who are 18 years of age or attending post-secondary education may sign for themselves. School officials, including officials of another school system or institutions of post-secondary education where the student seeks to enroll, may also examine education records without the parent’s or student’s consent.

Directory information may be published on the corporation website and school newsletter, and may be released to media organizations, colleges, civic or school related organizations, recruiting representatives of various military services and academies, and government agencies without the consent of parents or students.

Directory information includes student name, parent name, area of studies, athletic participation, extra-curricular participation, height, weight, photographs, attendance dates, awards, race, sex and grade level.

Any objection to such disclosure should be stated in a letter annually and filed with the principal within 14 calendar days from the beginning of the school year. Occasionally the student’s classroom work will be displayed for motivational purposes, however the parent can also notify the principal in writing if the display of classroom work is not preferred.